ARCHIVING/DELETION OF IDOCS FROM DATABASE

              IDoc's are preserved and removed from the database as they get older. TCODE SARI in Achieve Explorer can be used to examine archived IDocs when utilizing the archiving object as an IDoc. 

The few PROGRAMS used to archive and remove IDocs from databases are listed below.

Archiving or deleting IDOCs (Intermediate Documents) from a database is typically performed in SAP systems as a data management task. Here is a step-by-step process for archiving or deleting IDOCs from a database:

Step 1: Identify IDOCs to Archive or Delete

- Determine which IDOCs should be archived or deleted based on business rules, retention policies, or other criteria. This could be based on document type, creation date, or any other relevant factors.

Step 2: Backup Data

- Before proceeding, ensure you have a reliable backup of your SAP system and database in case anything goes wrong during the archiving or deletion process.

Step 3: Configure Archiving Object

- In SAP, you will need to configure an archiving object that defines the criteria for archiving. You can do this using the transaction code `SARA`:

  - Navigate to the transaction `SARA`.

  - Select the relevant archiving object (e.g., IDOCs).

  - Define the selection criteria for IDOCs to be archived.

Step 4: Create Archive File

- Define where the archived IDOCs will be stored. This could be in a specific file directory or archive storage.

Step 5: Create an Archive Info Structure

- Define an archive information structure, which is used to store metadata about the archived IDOCs.

Step 6: Test the Archiving Object

- Before executing the actual archiving, it's a good practice to test the archiving object to ensure that it selects the correct IDOCs for archiving.

Step 7: Schedule Archiving Jobs

- Schedule archiving jobs to run at specific intervals. You can use transaction `SARA` to schedule these jobs. These jobs will execute the archiving process based on the criteria you've defined.

Step 8: Monitor the Archiving Process

- Regularly monitor the archiving jobs to ensure they are running correctly and archiving the intended IDOCs. You can check the status and logs of archiving jobs using transaction `SARA`.

Step 9: Verify Archiving Results

- After the archiving jobs have run, verify that the IDOCs have been archived successfully. You can use the archive information structure to check the metadata of archived IDOCs.

Step 10: Data Deletion (Optional)

- Depending on your requirements, you may choose to delete the IDOCs from the database after archiving them. This can be done as a separate step, and the deletion process should be carefully tested and monitored.

Step 11: Compliance and Retention

- Ensure that you comply with legal and business requirements for data retention. You may need to keep archived data for a specific period before it can be deleted.

Step 12: Documentation

- Document the entire process, including the archiving strategy, retention policies, and the steps taken to archive and delete IDOCs. This documentation is crucial for auditing purposes.

Please note that the specific steps and transactions in SAP may vary depending on your SAP version and configuration. Always follow best practices and consult with SAP experts or consultants if you are not familiar with the process, as archiving and deleting data in SAP systems can have significant implications for data management and compliance.